Through CatDV’s robust search, automation, and storage management capabilities, EPS can cost-effectively access and manage its large and growing library of content for outreach, training, and internal communications.
EPS employs almost 1,800 sworn officers and an additional 700 civilian staff, operating out of 15 stations throughout the city. With such a large workforce, effective training and consistent communications are a top priority for the EPS digital media unit. In addition to managing the department’s website and social media presence, the digital media team produces many terabytes of video content every year, the majority of which is used internally for officer and employee training.
“We are primarily a video production unit, with a minimal crew to produce and manage high volumes of output,” said Bob Allman, video producer with the EPS digital media team. “When we migrated to HD production and a fully digital production workflow almost seven years ago, we looked for a robust media asset management system that could help us store, manage, and access our video assets. It was also important that the system scale to support our future growth. We’re very glad we chose CatDV from Square Box Systems, and it has exceeded all our expectations.”
EPS has built a smooth and seamless workflow using CatDV for ingest, categorizing and tagging, and archiving. Assets are primarily video footage for internal training but also include video for public outreach campaigns and a large volume of still photos. Once video footage or stills are ingested, the CatDV Worker Node uses predefined workflows to save the clip to the appropriate folder and archive the assets to the EPS shared storage system, with simultaneous backups to nearline and offline storage. For large files, Worker Node automatically creates a low-resolution proxy for user access and review, preserving system resources by enabling sharing of the proxy rather than the full-resolution file.
“We realized right from the beginning how much more efficient we could be with CatDV, but it’s especially valuable now that we’ve begun to work with 4K and very large files,” Allman added. “Our team members can start ingesting a file and then go home for the evening, and then when they come in the next morning, Worker Node has backed it up and put it in the media pool, ready for cataloguing in CatDV.”
CatDV’s customizable interface has allowed the digital media team to adapt the system over the years as its needs have evolved. As the organization grows and requirements change, the team is flagging types of content that might not have even existed a few years ago. CatDV’s on-screen customization makes it very easy to adapt the system to the team’s workflows.
“The seamless integration of CatDV with storage systems means that the EPS digital media team members can always find the content they need, without having to worry about where it lives and without ever having to leave the CatDV interface,” said Dave Clack, CEO, Square Box Systems. “Plus, CatDV’s ability to handle large volumes of content and scale with the organization is particularly valuable to EPS, all enabled by its metadata-handling capabilities. When EPS recently celebrated its 125th anniversary, CatDV played a big role in the celebration by helping the team access historical footage and photos. We are confident that they’ll still be using CatDV when the 150th celebration comes around!”